Introduction

As you know SharePoint calendars are views of a list type containing columns including date and time.

You can add a choice category column of your choosing to your list and by using multiple views (overlays) use this to colour code entries in a calendar view.

The example below uses a filter called Task Status with options New, Started, Complete to be displayed with separate colours.

Category name and filter options are of course customisable.

Create Calendar

Create your calendar in the usual way

  • Browse to SharePoint site
  • Select Add an App
  • Choose Calendar, name it and click Create

Add Category Column item

  • Browse to the new calendar
  • From the menu ribbon select CALENDAR and click List Settings button
  • Click Create column
  • Name as Task Status, select type as Choice (menu to choose from), enter choices New, Started, Complete and select Drop-Down Menu or Radio buttons (you don’t want to allow multiple choices, so don’t use Checkboxes), and click OK

Create Calendar views

  • Return to the Calendar view, and from the menu ribbon select CALENDAR and click Create view button
  • Select Calendar View, name New, add a Filter option selecting Task Status and is equal to New and click OK
  • Repeat and create additional views named and filtered for Started and Complete
  • Create a new view called All Tasks, set to it Default View and use is equal to filter against Task Status but leave filter option blank. (This creates a ‘clear’ default view – this is to replace the default ‘Calendar view’ which would show duplicate values if used)

Create Calendar Overlay Views

  • From the menu ribbon select CALENDAR and click Calendar Overlays button
  • Click New Calendar

  • Add name New, select required colour from the Color drop-down
  • Click Resolve new to the Web URL field to load the site and confirm (or select) the appropriate Calendar in the List menu
  • Select New from List View, click Always Show and click OK

  • Repeat for Started and Complete then click OK to save the Calendar Overlays

The calendar default view will now display the three views overlaid showing each category as a different colour.